More than photos in a folder
CodaScan connects frontline capture to the SharePoint structure your team already uses. Configure the destination, capture complete evidence offline, and keep every photo tied to the right operational record.
Configure once, apply across devices
Keep frontline setup consistent without repeating the complete SharePoint configuration on every phone.
Saved SharePoint configurations
Name and save destination, matching, metadata, offline, and deletion settings as reusable configurations.
Account-synced setup
Make saved configurations available to licensed devices and remove configurations centrally when they are no longer used.
Choose the right workflow
Switch the active configuration before capture or select a different eligible configuration for an unsent record.
Keep the whole task moving without signal
Offline support includes the operational context around the photo, not only the image file.
Queued background sync
Capture identifiers, photos, and metadata offline. Uploads resume when connectivity returns, with visible sending and synced states.
Offline code autocomplete
Cache selected SharePoint list codes on the device so operators can search and select records without a live connection.
Draft, resume, and search
Leave an incomplete capture as a draft, resume it later, and search local records by identifier.
Collect the right context with every photo
Give operators fast field controls that stay practical during repetitive warehouse and inspection work.
Scan values into metadata
Use the camera to scan a QR code or barcode directly into a metadata field, not only as the main record identifier.
Fields that fit the checkpoint
Use text, number, choice, boolean, and date/time values. Auto-fill capture timestamps and choose whether a value clears or stays for the next photo.
Correct and extend the record
Edit an identifier after capture and add local custom metadata fields when extra operational context is needed.
Multiple identifiers, one photo set
Scan or enter several barcodes or order codes for the same capture session. Take photos once and CodaScan delivers the evidence to every linked record.
Review and manage evidence on the device
Operators can verify the photo set before and after it becomes part of the operational record.
Order history and gallery
Review photo previews, open a full gallery, return to the camera for more evidence, and remove individual photos.
Explicit deletion behavior
Choose whether local deletion also removes SharePoint files or attachments, and whether a matched list entry is preserved.
One capture system, multiple checkpoints
Apply the same identifier-led evidence workflow where products enter, move through, and leave the operation.
Returns inspection
Record returned-item condition, packaging, serial or SKU, and the evidence needed for grading or a claim.
Inbound damage and receiving
Tie photos of damage, labels, seals, and received condition to the delivery, product, pallet, or batch code.
Packing, loading, and dispatch
Document contents, quantities, pallet condition, seals, and loading before an order leaves the site.
Quality checkpoints
Capture repeatable visual proof and metadata at production, inspection, or handling steps—even in offline areas.
Your data stays between your device and Microsoft
SharePoint sign-in tokens remain in secure device storage. Photos and metadata upload directly from the device to your Microsoft 365 tenant. CodaScan servers never receive or store credentials, photos, or operational evidence.
- Credentials stay on the device in iOS Keychain or Android Keystore
- Photos go straight to your SharePoint — never through our servers
A focused evidence workflow—not another ERP or WMS
CodaScan does not replace your warehouse, quality, or enterprise system. It removes the manual gap between taking an operational photo and finding that evidence later in SharePoint.
Need a capability that is not listed yet?
Tell us what is slowing your team down. When a missing feature fits CodaScan and would help other operations like yours, we can often build it during your pilot at no additional cost.
Discuss your workflowFits the product
If a capability belongs in CodaScan and strengthens the product for other teams too, development may be included in a pilot at no extra cost.
A substantial shared feature
Larger reusable improvements can be delivered through co-development or an agreed license commitment.
Specific to your organization
Exclusive integrations and highly tailored requirements are scoped separately, with a clear proposal before work begins.
Start with one device and one real checkpoint
Use the two-week trial to test capture, offline work, SharePoint delivery, and retrieval with your own identifiers and evidence standard.